Page 8 - Plan of Organization 2015-0919

2.3 Conference Delegate Body.

All members of the churches and fellowships of the District shall have the privilege of moving
and discussing the business of the District Conference. However, only delegates shall have the
right to vote.

(a) Qualifications and Duties of Delegates.

(i) Delegates shall be elected only from among the active, informed,
and committed membership of the church. Delegates shall be expected to attend all business
sessions of District Conference and all meetings of the delegate body. They shall report and
communicate actions and concerns from District to congregation and vice versa. (See Annual
Conference Minutes, 1947.)

(ii) Congregations shall endeavor to select delegates who are informed
and interested in the life of the larger church, and/or show potential for leadership and
involvement in the District and national levels of the church.

(b) Representation and Election of Delegates.

(i) Representation of congregations shall be as follows:

Membership Number of Delegates
150 members or less 3
151 to 200 members 4
201 to 300 members 5
301 to 400 members 6
401 to 500 members 7
501 to 600 members 8
601 to 700 members 9
701 or more members 10

(ii) The Pastor/Moderator/Minister in charge and Church
Board/Leadership Team Chair of each member body should serve as delegates by virtue of their
offices. Each congregation shall select the remaining quota of its delegates from its membership
at large.

(iii) Delegates selected from the membership at large of the
congregation should serve for two or three years, with staggered terms, to assure continuity.
Delegates may be called to succeed themselves.

(iv) Delegates shall be called at the time of the general elections in the
local congregation. The delegates’ term of service shall begin with the regular District
Conference following their election, and they shall serve on a year-round basis. When elected,
delegates’ names and addresses shall be reported to the District Office to be included on the
mailing list for newsletters, financial reports, and other pertinent information. Delegates shall
register at District Conference to indicate their presence each day.

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